The best man's first job is to turn the group's ideas into clear details the booking team can use. This Vancouver bachelor party planning checklist covers what to collect before requesting models, hosts or a poker dealer, including the questions that can remain open until you speak with Elite.
Ready to send the details? Request your bachelor party in Vancouver through Elite's booking page. Use the checklist below to prepare your answers; you do not need a finished itinerary to make an enquiry.
1. Confirm the date, guest count and organiser
- Give the preferred date and any alternative dates the group could accept.
- Share the expected number of guests, even if it is still an estimate.
- Name one organiser who can answer questions and approve arrangements.
- Include that person's email and a phone number if they prefer a call.
If the groom's plans are a surprise, explain which contact should receive updates. Keep one version of the party details so the team does not receive conflicting instructions from different guests.
2. Describe the Vancouver venue and access
Send the venue or neighbourhood and say whether the location is confirmed. For a private home, hotel or hired space, check that your planned gathering and outside entertainment are permitted. Avoid committing to an activity before the venue has agreed to it.
- Provide the address when confirmed, plus arrival and parking instructions.
- Identify the person who will meet the staff at the venue.
- Note access restrictions, available space and any relevant venue rules.
3. Separate the roles and requested hours
List party hosting, poker dealing, bartending and guest service separately. A host request does not automatically cover a dealer's or bartender's duties. State how many people you want in each role and the arrival time or approximate hours you have in mind.
Timing can remain flexible. Explain when you want the entertainment to join the celebration and which activities should overlap. Ask the team to confirm minimum booking hours and the agreed duties before finalising the arrangements.
4. Gather model preferences and costume references
Browse the Elite model roster and include preferred names or say that you are open to suggestions. A preference is a request; the team needs to confirm availability for your date.
For a themed look, share the colour, costume idea or reference that matters to the group. Use the party themes page for inspiration, then ask which outfits and any costume changes can be arranged. Explain the hosting style and activities alongside the look.
5. Check the poker setup and activity details
If you want a poker dealer, include the game, expected number of players, table count and requested dealing hours. Confirm who supplies the table, cards and chips instead of assuming they are included.
For games, groom trivia or group photos, send the ideas you want the hosts involved in. Note any equipment or space those activities need, and have the team confirm the duties in advance.
6. Ask for confirmation before booking
- Which requested models and staffing roles are available for the date?
- What duties, hours, wardrobe and equipment are included?
- Who approves additional time or changes on the day?
- What deposit, cancellation and rescheduling terms apply?
Mark undecided items as "to be confirmed" and keep the team's final answers together. Sending an enquiry starts the discussion; it does not confirm the booking or reserve a particular model.
When the organiser has the details ready, use Build Your Bachelor Party to send the request, or contact Elite to discuss the open questions.